Risk Management Information

Documents can be downloaded from this page

There are a number of areas of risk management covered in these documents:

  1. Risk and risk mitigation in general club activities
    • Risk Inheritance
    • Mitigation of risk to the club   Rotary District 9550 Liability Insurance Risk Management Plan
  2. A.         Documentation required prior to the commencement of an activity
  3. B.          Documentation required in the event of an accident or claim
  4. C           Market Stall Holders Liability Insurance
  5. D         ACE Rotarian Travel Insurance Claim Form
  6. E(A). Risk Management Policy, Guidelines and Forms for All Youth Programs
  7. E(B). Risk Management Policy, Guidelines and Forms specifically for Club Youth Exchange Programs
  8. E(C). YEP  (Youth Exchange Program) Student Information

1.  Risk and risk mitigation in general club activities

1. i Risk Inheritance

Due to cost and availability, many community groups look to Rotary to operate their event under Rotary’s liability umbrella.

Our liability insurer will not accommodate any risk that is not subject to Rotary’s risk management processes, and outside the control of Rotary.

Full description of the event to be forwarded to DIO for preliminary acceptance. (see Rotary Insurance Pro-Forma)

  • The event/project to be in Rotary’s name.
  • Monies raised deposited in a Rotary account.
  • The event operated under Rotary control, using Rotary risk management procedures.
  • All publicity to recognise Rotary.
  • Outside Operators must have their own liability cover

Remember we cannot accept any inherited activity under our liability, without these requirements being met.

1. ii Mitigation of risk to the club

For club insurance inquiries please contact DIO  District Insurance Officer Peter Kaye   DistrictIns@d9550rotary.org.au       0407 657 564

 Rotary District 9550 Liability Insurance Risk Management Plan

District 9550 participates in the National Rotary Insurance Program which includes a comprehensive Liability Policy. The policy includes cover for claims arising from molestation or alleged molestation.

Limit of Indemnity:              Public Liability            $50,000,000

                                                Products Liability      $50,000,000

                                                Molestation                 $2,000,000

Insurer:                                 QBE

In order to establish whether a Rotary project or activity is covered under the liability policy, QBE requires certain documentation to be completed and submitted to the DIO prior to the commencement of the project/activity.

There is an expectation by the insurer that this requirement shall be met so that coverage can be either confirmed or declined. In the event that QBE declines to provide cover, such an event should be either abandoned or separate cover (for additional premium) obtained. Under no circumstances should an event be conducted without public liability insurance

This plan requires all District Officers to support clubs to adhere to the insurer’s request to minimise risk exposure.

This plan requires each club to have a responsible officer to ensure the procedure becomes a standard club process.

Clubs should familiarise themselves with the following documents, all of which are available on this district website through the links below.

A. Documentation required prior to the commencement of an activity:

A I. Rotary Insurance Pro Forma

This document serves as a preliminary request to have a particular event covered.

A II. Risk Management form

A document which asks for specific details and history of an activity, including persons involved, and details of applicable third parties.

A III. Risk Management Check list

A check list to assist in the minimisation of risk exposure before the event is commenced.

A IV. Disclaimer

As the liability policy excludes claims arising from “participation”, a signed release from participants is required.

B. Documentation required in the event of an accident or claim

B I. QBE Incident Report

This form is to be completed for the DIO as soon as practicable following an incident.

B II. Claim form

Applicable claim form with supporting documentation is to be completed and forwarded to the DIO.

B III. RI Incident report

To be completed in respect of any YEP molestation event or alleged molestation event, and forwarded to RI within 72 hours.

* Further information available from the District Insurance Officer Email: Districtins@d9550rotary.org.au

V1. Feb 2013

C.  Market Stall Holders Liability Insurance

For Townsville Rotary Markets see  http://www.townsvillerotarymarkets.com.au/info_for_stallholders.nb

The following forms are to be used by Clubs who manage/conduct events where stall holders are involved.

C I   Market Declaration – Blank
C II  Draft Notice to Rotary
C III  Appendix 1 – Summary of Public & Products Liability

D.  ACE Rotary Travel Insurance Claim Form

For member travel insurance inquiries please contact DIO  District Insurance Officer Peter Kaye   DistrictIns@d9550rotary.org.au       0407 657 564

D I         Form for Rotary club members who have a travel Claim

E.  Risk Management Policy, Guidelines and Forms for Youth Programs

For inquiries on student protection and Club certification please contact Protection Officer Peter Kaye  YEPdpo@d9550rotary.org.au     0407 657 564

For YEP travel insurance inquiries please contact Insurance Officer  Peter Kaye   YEPIns@d9550rotary.org.au     0407 657 564

E (A)   Club Youth Programmes Generally

 Download from this page

E (B). Club YEP Programme   – additional items specific to YEP

E.B I Risk Management Policy & Guidelines for Youth Exchange Programs – Appendix A
E.B II Form 1 YEP Host Family Selection Guide  Please see Risk Management Policy & Guidelines for Youth Exchange Programs – Appendix A Page 8

E.B III Form 4 Inbound YEP Student Club Check List and Compliance Statement Please see Risk Management Policy & Guidelines for Youth Exchange Programs – Appendix A Page 8
E.B IV Form 2 YEP Counsellor Selection Guide Please see Risk Management Policy & Guidelines for Youth Exchange Programs – Appendix A Page 8

E (C). YEP Student Information

E.C I Student Orientation Guide – Travel Insurance

E.C II Student Orientation Guide – Personal safety

E.C IIIACE Assistance Card